City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
June 14th, 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Tom Flandrene, Jim Carpenter

Motion/Paxton/Petersen/carried to approve Agenda
Motion/Ladegaard/Sieh/carried to approve the May 10th, 2010 Minutes
Motion/Ladegaard/Petersen/carried to approve the Treasurer’s Report
Motion/Paxton/Petersen/carried to approve the Claims for the Month with addition of late Claims for $1415.00 to the Trails Board and $85.00 to the Dickinson County GIS.

COMMITTEE REPORTS
Streets
Seih reported the intake at Siefkins had been installed. Rice reported the concrete tile needs to be replaced from where it joins the existing plastic, with one more intake installed. The existing concrete tile running east is full of tree roots. Rice is waiting for a bid on the replacement of the concrete tile.
Rice reported he had met with Alliant and Mike Kidd about the cost to the homeowners to bury electricity to their homes. Rice had verbal agreements on the easements the City will need for burying main line electricity on private property.
PARKS & REC
Rice reported the Gazebo at Vern & Coila Park needs repaired. The consensus of the Council is to fix the Gazebo as the city staff has time.
FINANCE- BANKS
Ladegarrd asked Rice with the City Budget into the 11-month of the fiscal year, if the City Budget figures all were with in the Budget. Rice explained the only negative number would be under Parks. Rice explained with the donations for the playground coming in the fiscal year 2009 and the expense for the playground equipment coming in 2010 it threw that figure off. Besides that the rest of the Budget was on track according to Rice.
Resolution.
Discussion from the Council on Ben Umschied’s wages. Rice reported that Umschied is doing a good job for the City. After comments from the Council the recommendation was to increase his hour wage to $16.00 an hour effective July 1st.
Motion/Paxton/Petersen/carried to increase Umschied’s wage to $16.00 an hour effective July 1st.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None

NEW BUSINESS
Tom Flandrene was at the Council meeting just to see how the feral cat problem was progressing. Rice explained he had Ordinances from several different cities. Also a copy of the Ordinance that Wahpeton had just past. Rice had a complaint last week from a person in the City, the feral cats were using her garden as a kitty litter box. Rice explained that in some of the Ordinances the caretakers of the feral cats had installed sand boxes on their property for feral cats, to help eliminate this problem. Flandrene added his neighbor is feeding feral cats and is leaving food out which is attracting other animals including skunks. Paxton feels the Council needs to work towards an Ordinance.
Rice was instructed by the Council to invite the people that are feeding feral cat to the August 9th Council Meeting.
Jim Carpenter, the Chief of the Milford fire department, gave the Council an up date on the fire station. Carpenter presented a report on the fire and rescue activity. On this report West Okoboji had 9 fire calls, 21 medical calls and 1 accident call for last year. Carpenter added July 9th through the 11th the Milford fire department would have their Centennial. July 9th will be the open house and ribbon cutting for the fire station.
Motion/Paxton/Ladegaard/carried to have the Council Meeting on July 8th. Rice will be gone to Clerk’s school the week of the 13th.
Motion/Sieh/Paxton/carried for renewal of Cigarette Permit for Oh Shucks
Aye: Sieh, Paxton, Ladegaard
Nay: Petersen
Motion/Paxton/Sieh/carried for renewal of Off-Premise Beer License for Oh Shucks
Aye: Sieh, Petersen, Ladegaard, Paxton
Nay: None
Picture of West Okoboji – The consensus of the Council was not to purchase the picture of West Lake.
Motion/Petersen/Paxton/carried to accept Bob Booth’s resignation from the Council position. The Council will be making a decision on how they would be filling this position.
Aye: Sieh, Petersen, Paxton, Ladegaard
Nay: None
Motion/Paxton/Ladegarrd/carried to set July 8th at 6:30 pm for Public Hearing for the Given Ave Water Project.
Aye: Sieh, Paxton, Petersen, Paxton
Nay: None
Motion/Petersen/Paxton/carried to adjourn at 7:55 p.m.

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
July 8, 2010 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of June 14th, 2010 minutes

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets -Tree removal from storm
b) Water – McCabe’s water service
c) Sanitation
d) Parks & Rec
e) Finance – Banks
f) Website

Unfinished Business

a) Feral Cats
b) Filling Vacancy on Council

9) NEW BUSINESS

a) Public Hearing for Given Ave Water Project
b) Award a water main bid for Given Ave Water Project
c) RESOLUTION NO. 2010-05 a Resolution to increase Ben Umschieds’s wages to $16.00 an hour

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
June 14, 2010 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of May 10, 2010 minutes

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets
b) Water
c) Sanitation
d) Parks & Rec (Gazebo Vern & Coila Park)
e) Finance – Banks (review of employee wage)
f) Website

Unfinished Business

a) Feral Cats

9) NEW BUSINESS
a) Tom Flandrere
b) Jim Carpenter- Milford fire department up date
c) Oh Shucks Tobacco permit
d) Oh Shucks Alcoholic Beverage permite)
e) Picture of West Lake Okoboji
f) Accept the resignation of Bob Booth
h) Set Date and Time for Public hearing for Given Ave Water Project
i) Set Date and Time for July Council Meeting

Adjournment

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
May 10, 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Booth, Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Tom Flandrene

Motion/Petersen/Paxton/carried to approve the Agenda
Motion/Ladegaard/Petersen / carried to approve the April 14, 2010 Minutes
Motion/Paxton/Booth/carried to approve the Treasurer’s Report
Motion/Booth/Petersen/carried to approve the Claims for the Month

NEW BUSINESS
Traughber requested to go right to New Business.
Tom Flandrene came to the Council Meeting to respond to the annual newsletter. Flandrene feels he is a responsible dog owner. Flandrene has a problem with the feral cats that are in his neighbor hood. John Lenz has been feeding feral cats. Flandrene stated that they have the run of the neighbor hood. Flandrene stated this is not the only place in town that this problem is going on. Flandrene stated Pam, a homeowner behind Boys Town has been feeding feral cats also. Flandrene felt there’s a bigger problem with feral cats than with dogs. Flandrene stated that Wahpeton was working on an ordinance regarding feeding feral cat and feels West Okoboji should be also because West Okoboji borders Wahpeton. Traughber explained that the calls he gets are about dogs making mess in citizen’s yards. Traughber stated this is the reason why the city has installed doggy stations at the City Parks. Traughber directed Rice to put the cat problem on the next City Council Meeting for further discussion. This has been recorded and on record at City Hall if you want more details on this discussion.
ORDINANCE NO 105 – AN ORDINANCE AMENDING THE CITY OF WEST OKOBOJI, IOWA REVISING SECTION 92.2 PROVIDING FOR WATER RATES.
Rice explained Milford water rates to the City are going up by 3%.
Motion/Sieh/Booth/carried to approve ORDINANCE NO 105.
AYE Sieh, Booth, Paxton, Petersen, Ladegaard
NAY None
STREET REPORT
Rice reported the spring street work is done except for a seal coating in two areas. Rice had his last FEMA Meeting for the December Storm and had applied for $10010.00 and the City should receive about $8900.00.
SANTATION
The Council feels that the City Employees should have holidays off. Rice explained that Labor Day and Memorial Day are the only problem this year because July 4th is on a Sunday. Rice will get the word out that garbage pickup will be Tuesday if Monday is a holiday.
PARKS & REC
Petersen is still trying to find a date to plant trees. Petersen has 10 other trees to find a place to plant on City right-of-away in addition to the trees that are going to be planted along Wheeler Blvd.
Mayor Traughber and the Council present Council Person Bob Booth with a plaque for his service to the City. Booth will be moving to Arizona. Bob Booth thanked the Council.
The Council is working on a replacement for Booth.
Motion/Sieh/Booth/carried to adjourn at 7:35 p.m.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
April 14th 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Booth, Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Rick Hopper, Russ Beckendorf, Dave Howery, Nolan VanBerkum,
Barry DeLoss

Motion/Petersen/Paxton/carried to approve the Agenda
Motion/Ladegaard/Petersen/carried to approve the February 8th minutes
Motion/Paxton/Booth/carried approve the Treasurer’s Report
Motion/Petersen/Paxton/carried to approve the claims for the month

NEW BUSINESS
Review Insurance (Tort Liability)
Russ Benckendorf from MHR explained the cost of the building insurance would be going up because of inflation. Benckenbdorf explained the equipment and office equipment premiums. Ladegaard asked if our employees are driving their personal vehicle, if the cities insurance covers that? Benckendorf explained if the Mayor, Council or employees are doing city business the cities insurance covers them up to $2,000,000.00. Ladegaard stated that the city had requested last year to have the old city hall be removed from the policy. Benckendorf said he would check into it. Ladegaard asked about the Works’ Compensation. Benckendorf stated this is through IMWCA. Benckendorf had explained to Rice how the city could save money by using time cards. Rice stated that time cards have been in place since July of 2009. Ladegaard wanted to know if there was any other way the city could reduce the premium. Benckendorf stated the only way you could save money would be to increase the deductible. Ladegaard felt the city should go with the higher deductible to save $800.00 a year.
Motion/Ladegaard/Booth/carried to raise the deductible to $1000.00
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Traughber asked for a motion to open the Public Hearing for the Proposed Plans, Specification, Proposed form of Contract and Estimated of cost for the Garlock Slough Trail improvements and the taking of bids for such improvements.
Motion/Paxton/Petersen/carried to open the Public Hearing at 7:00 pm.
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Rick Hopper from Jacobsen and Westgaard, the Engineer on the project, present the Council with a summary of the bids for the Garlock Slough Project. Howery Construction from Rockwell City was low bid at $424,601.84. Hopper told the Council that Howery Construction had done the trail on the west side of Big Spirit. They also use buggies to hall the concrete to the sight instead of trying to get concrete truck to the paver. The engineer’s estamate was at $516588.00. Colts Construction bid was not open because the bond was not in a separate envelope. Hopper explained that there maybe some addition cost because of the mitigation with the two wetlands that are within the trail route. There will be two bridges over the wetland areas, one 14 by 60 and one 14 by 40.
Motion/Petersen/Ladegaard/carried to accept the bid from Howery Construction from Rockwell City, Iowa.
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Motion/Paxton/Sieh/carried to close the Public Hearing at 7:45pm
Aye: Seih, Booth, Paxton, Petersen, Ladegaard
Nay: None
COMMITTEE REPORTS
Streets
Rice reported that he and Sieh would be meeting with Blacktop Service on April 16 to look at 1st Street, 4th Street and Okoboji Blvd projects.
Parks & Rec
Rice reported that the Boy Scouts would be painting the restrooms at the beach on May 8.
The City received a bid from J & L for reroofing the restroom for $1696.00.
Motion/Petersen/Booth/carried to accept the bid from J & L for $1696.00.
Rice reported that there had been a tree go down at the Vern and Coila’s Access.
Marcia reported the WOW group would be planting trees on April 30 at 4:30 along Wheeler Blvd, weather permitting.
NEW BUSINESS
The City had an issue at Don Siefkins with water running over Terrace Park Blvd because of the type of drain that was installed year’s age. Rice explained that the City had replaced some of the under ground tile but should replace it from that point east to the end of Charles Street and replace one intake and add one more at the east end. Sieh explained the City should put the curb type intakes. Sieh and Rice recommend to the Council they approve this project with 2 intakes and replace the tile that is bad.
Motion/Booth/Petersen/carried to do the necessary improvements.
Rice explained the Cities in Dickinson County have formed a group to study windmills. Rice would like the Council to put a Moratorium on all wind energy devices within the city limits till the city has more information to take to the Planning and Zoning.
Motion/Paxton/Booth/carried to adopt RESOLUTION NO. 2010-4, A RESOLUTION ADOPTING A MORATORIUM ON ALL WIND ENERGY DEVICES.
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Motion/Ladegaard/Petersen/carried to adjourn at 8:15

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
May 10, 2010 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of March 8, 2010

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets
b) Water
c) Sanitation
d) Parks & Rec
e) Finance - Banks
f) Website

Unfinished Business

a)

9) NEW BUSINESS
a) Respond to the annual news letter – Tom Flandrene
b) ORDINANCE NO. 105 - AN ORDINANCE AMENDING THE CITY OF WEST OKOBOJI, IOWA BY REVISING SECTION 92.2 PROVINDING FOR WATER RATES. (Increase from supplier by 3%)

Adjournment

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
April 14, 2010 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of March 8, 2010

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets
b) Water
c) Sanitation
d) Parks & Rec
e) Finance - Banks
f) Website

Unfinished Business

a)

9) NEW BUSINESS
a) Review Insurance (Tort Liability)
b) Public Hearing (7:00pm) on the Proposed Plans, Specifications, Proposed form of Contact and Estimated of cost for the Garlock Slough Trail improvements and the taking of bids for such improvements.
c) Drainage (Don Siefkin)
d) RESOLUTION NO. 2010-4 - A RESOLUTION ADOPTING A MORATORIUM ON ALL WIND ENERGY DEVICES.

Adjournment

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
March 8, 2010 – 6:30 p.m.

Presiding Mayor Pro-Tem Paul Seih
Council Present Booth, Ladegaard, Petersen, Paxton
Absent Traughber

Others Present Deb Peterson, Craig Minor, Peggy Lueck, Jeff Lueck, Bob Shaw, Julie
Scheib, Ben Umscheid

Motion/Paxton/Petersen/carried to approve the Agenda
Motion/Paxton/Booth/carried to approve the February 8th minutes
Motion/Ladegaard/Petersen/carried to approve the Treasurer’s Report
Motion/Ladegaard/Paxton/carried to approve the Claims for the Month plus Ferguson’s bill for $3009.26

Mayor Pro-Tem Seih open the Public hearing for the FY 2010-2011 Budget at 6:30 p.m. Rice explained to the Council the General levy will stay at $2.00 a thousand and Ag land will be $1.99 a thousand. Sieh asked for any verbal or written comments. No verbal or written comments were received.
Motion/Ladegaard/Paxton to close the Public Hearing at 6:35p.m.
Motion/Paxton/Petersen/carried to accept RESOLUTION NO. 2010-3 adopting the proposed FY 2010-2011 budget.
Aye: Booth, Paxton, Petersen, Ladegaard
Nay: None
Representatives Bob Shaw and Julie Scheib of the Discovery Center were present to explain the 2010 Budget. Scheib thanked the Council for their support over the years. Shaw explained the revenue they have received from Cities, grants, and churches. Shaw explained that they had a porch party last year which helped educate the public on what the Discovery Center is and where money is going. According to Shaw it was a successful event.
Due to the Mayor having a conflict with the April 12th Council Meeting, he requested the meeting date be changed to April 14th at 6:30 p.m.
Motion/Petersen/Paxton/carried to change the Meeting date to April 14 at 6:30 p. m.
COMMITTEE REPORT
Street
Rice reported the street by the Vern and Coil’s Park sign had a large crack but believes it is a high pressure sewer line leaking.
Finance
Mayor Pro-tem Sieh introduced the new City employee, Ben Umscheid. Ladegaard stated the City had a lot of qualified applicants. Out of the applicant that were interviewed, the Personnel Committee felt Umscheid was best applicant for the job. Umscheid wages were set at $14.68 per hour.
Park & Rec
Marcia would like to set the April 30 for planting trees along Wheeler Blvd.
Motion/Ladegaard/Petersen/carried to hire Umscheid at a wage of $14.68 per hour.
Ayes: Paxton, Booth, Petersen Ladegaard
Nay: None
UNFINISHED BUSINESS
Dog Issue
Seih hopes that we can get this issue resolved. Peggy Lueck feels that they have this issue resolved between them and the Minor’s. Lueck’s Vet had told the Luecks they should check the City ordinances after the attack in December. That when it was reported to Rice. Rice explained to the Luecks that he would have to report this incident to the Council. Lueck’s felt this is something they could of resolved without coming in front of the Council. The Minors had been at last months Council Meeting. Ladegaard felt that the Luecks should have an opportunity to come to the Council and tell their side of the story but didn’t have to if they didn’t want to. The Minors and Luecks feel as neighbors they have resolved this problem. Also it was brought up about other dogs running at large.
More detail are available on tape at City Hall
Motion/Ladegaard/Petersen/carried to adjourn at 8:15.