CITY OF WEST OKOBOJI
SPECIAL COUNCIL MEETING
CITY HALL
AGENDA
June 29, 2009 – 5:00 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) NEW BUSINESS
a) Set hearing and letting date for Water Main Project (Okoboji Blvd)
b) City Sign Plantings

Adjournment

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
June 8, 2009 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of May 13, 2009

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets
b) Water
c) Sanitation
d) Parks & Rec (No Parking sign-Bike rack at Howard Titterington Park)
e) Finance - Banks
f) Website

Unfinished Business

a) Jones Beach request for improvements by mail boxes
b) Speed Bumps
c) 1St Street Improvements

9) NEW BUSINESS
a) Final consideration of Golf Cart Ordinance
b) Set July 20th 2009 for the next Council Meeting
c) Renewal of cigarette permit for Oh Shucks Inc
d) Renewal of Off-Premise Beer License for Oh Shucks
e) Drainage bid for Milford Street

Adjournment

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
May 13, 2009

Presiding Larry Traughber
Council Present Booth, Paxton, Petersen, Ladegaard
Council Absent Sieh

Motion/Ladegaard/Paxton/carried to approve the Agenda
Motion/Booth/Paxton/ carried to approve the April 15,2009 Minutes
Motion/Paxton/Ladegaard/carried to approve the Treasurer’s Report
Motion/Paxton/Petersen/carried to approve the Claims for the Month

COMMITTEE REPORTS
STREETS:
Rice reported that the asphalting had been done and they will be back in the next week to seal coat.
WATER:
Rice reported that he had completed his Water Supply Sanitary Survey with the DNR.
The summary recommendation for the City at this time is as follows:
1. Review the contract with Milford Municipal Utilities annually.
2. Increase the size of the mains providing fire flows as possible.
PARKS & REC:
Rice had received a check from Trees Forever for $4193.73. Petersen explained that was for the trees along HYW 86 at Ridge View Estates. Petersen reminded the Council that the City had taken four trees out last year and by ordinance we need to replace those trees somewhere in the City.
UNFINISHED BUSINESS:
Rice recommended the Council wait until the June meeting to take action on paving requests from Jones Beach. Rice would like to contact property owners that had concerns about paving in front of the mailboxes. Council agreed to wait.
NEW BUSINESS
Rice presented a Notice of Abate Nuisance for property owned by Gail Andrews and Dave C. Sieber. Rice had received complaints about the weed and grass in their 3 lots.
Motion/Booth/Petersen/carried to send Notice of Abate Nuisance letter

Motion/Ladegaard/Paxton/carried to wave the first 2 consideration of a resolution adjusting water and garbage rates.
Aye: Booth, Paxton, Petersen, Ladegaard
Nay: None
Motion/Ladegaard/Paxton/carried to approve Resolution No. 2009-5, a resolution adopting water and garbage rates.
Aye: Booth, Paxton, Petersen, Ladegaard
Nay: None

Motion/Petersen/Booth/carried to wave the first 2 consideration of Ordinance for golf carts on city streets. This Ordinance is tailored from Iowa code 321.247- “Golf cart operation on city streets”.
Aye: Booth, Paxton, Petersen, Ladegaard
Nay: None

Rice had a requested to attend Clerk’s school in Ames for the week of July 13th at a cost of $432.00. This would be once a year for the next 3 years.
Motion/Petersen/Booth/carried to send Rice to Clerk’s School

The Council Meeting will be moved to July 20.

Motion/Ladegaard/Booth/carried at 8:15 to adjourn

ORDINANCE NO._________
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST OKOBOJI, lOWA, 1995 AS AMENDED, BY AMENDING THE TRAFFIC CODE BY ADDING A NEW SECTION _62.12____CONCERNING GOLF CART OPERATION ON CITY STREETS
WHEREAS, Incorporated areas may, upon approval of their governing body, allow the operation of golf carts on city streets by persons possessing a valid driver’s license under certain circumstances.
BE IT ENACTED by the City Council of the City of West Okoboji. Iowa
SECTION 1. The Code of Ordinances of the City of West Okoboji, Iowa, is hereby amended by adding a new Section 62.13 as follows:
Golf carts may be operated on city streets by persons possessing a valid driver’s license if all of the following conditions are met:
a. A golf cart shall not be operated upon a city street, which is a primary road extension through the city, but shall be allowed to cross a city street, which is a primary road extension through the city. Primary road extensions include, but are not limited to, South of the intersection of Heritage Ave and Jeppeson Rd, Highway 71 and Highway 86.
b. Golf carts shall only operate on the streets beginning one-half hour after sunrise to one-half hour before sunset. No carts will be allowed operate on the streets before or after these times. Are only allowed to operate on city streets from April 1st to October 31st.
c. Golf carts operated on city streets shall be equipped with adequate brakes.
d. Golf carts shall meet any other safety requirements imposed by the City, which include, but are not limited to, the following:
1. The Golf cart shall be equipped with a slow moving vehicle sign and a bicycle safety flag..
2. Must operate at a speed of 10 mph or less.
3. No Passengers in any towed trailer

4. If stopped by law enforcement, operator must be able to provide a valid driver’s license.

5. Operator must have proof of insurance

6. Operator will indemnify and hold the City harmless from any litigation
7 A person convicted of a violation of this section is guilty of a simple misdemeanor punished as a schedule violation under section 805.8A subsection, paragraph, “f” of the Code of Iowa.
(See Iowa Code § 321.247)
SECTION 2. REPEALER. All Ordinances or part of Ordinances in conflict with the provision of this Ordinance are hereby repealed.
SECTION 3. SEVERABILITY CLAUSE. If any Section, provision or part of this Ordinance shall be adjudged invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any Section, provision or part thereof not adjudged invalid or unconstitutional.
SECTION 4. WHEN EFFECTIVE. This Ordinance shall be in effect from and after its final passage, approval and publication as provided by law.
PASSED AND APPROVED this day of, _____________________ .

Larry Traughber, Mayor

ATTEST:

Edward Rice, City Manager-Clerk
I, Edward Rice, City Manager-Clerk of West Okoboji, Iowa, do hereby certify that the foregoing Ordinance was published on the __ day of 2009 in the ,weekly
newspaper published in Spirit Lake, Dickinson County, Iowa.
Dated this day of , 2009.
Edward Rice, City Manager-Clerk

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
April 15,2009

Presiding Larry Traughber
Council Present Sieh, Booth, Paxton, Petersen, Ladegaard

Other Present Mike Hoien, Les Banwart, Alan Mores, Bruce Lafever

Motion/Petersen/Booth/carried to approve the Agenda
Motion/Ladegaard/Paxton/ carried to approve the March 9, 2009 Minutes
Motion/Sieh/Booth/carried to approve the Treasurer’s Report
Motion/Petersen/Paxton/carried to approve the Claims for the Month

Traughber requested to go to Item B on New Business.
NEW BUSINESS:
Mike Hoien and Les Banwart requested that the city wait on the widening and resurfacing of 1st street until they could get an engineer to look at cutting the hill down. Hoien and Banwart would like to see what the cost of the project would be and the impact to the neighbor’s property by cutting the hill down. Hoien and Banwart would like to know if the city would contribute to this project? This project would involve lowering the water main, Quest lines, sewer manholes and light poles. They will have the engineer look at cuts from 2 feet to 4 feet. The benefit to the city would be visibility of traffic on the hill. Sieh reminded the Council that Wedekings had requested that the City cut the hill down before he had built his home. At that time the City had no interest in cutting the hill down. The Council agreed on holding off on the widening and resurfacing of 1st street until fall if Hoien and Banwart would patch the road. Hoien and Banwart agreed to patch the road and hire an engineer.

Alan Mores presented a project that would involve concreting in front of their mailboxes by the gates at Jones Beach. The neighbors had been some question about this project. Rice stated that the neighbors thought if they moved the mailboxes inside the gates there would be enough room for cars to turn around. Rice explained that the road is closer to the mailboxes and the road is not centered in the right of way and makes it harder to turn around. So in turn, the neighbors’ driveways go across city right of way to match up to the street. Sieh wanted to know why they couldn’t move the mailboxes inside the gates. Mores explained that the Postmaster would not allow that because the mailboxes would be on private property. Paxton explained that they could petition the Post Office to move the mailboxes inside.
The Council took no action on this item until they had the neighbors input.

Bruce Lafever present Petersen with a check from Alliant for Trees Forever. The Council praised Petersen on all of the work that she has done to get grants for planting trees.
Lafever explained the burying of electric lines from Lake Street to Given Ave. The estimated cost of burying electric lines in this project will be $118559.00 plus Street Lights. Sieh would like to know how much per foot it would cost the homeowner. Lafever said it would depend on whether they have to bore or trench the line in. Lafever stated they would look at each property and give a quote. Lafever had an example of a job that had some trenching and boring. The cost was $50.00 a foot. Lafever stated if the customer decides not to bury the line to their home they can set a pole for their service line. Along with this project the 4” water main will be replaced with 8” water main, with 2 new fire hydrants. Rice was instructed by the Council to contact the engineer for the engineering of the water main and get an estimate from Mediacom for burying their cable.
Motion/Petersen/Booth to approve the estimate for burying electric lines with concrete light pole along with replacement of water main and burying Medicacom lines.
Roll Call-Sieh,Booth,Paton,Petersen,Ladegaard

Rice reported the neighbors have pledged $10000.00 for the Playground equipment for Howard Titterington Park
Motion/Petersen/Paxton/ to purchase playground equipment for Howard Titterington Park

Ladegaard would like Rice to check with the City Attorney on the wording of the Resolution for Water and Garbage Rates.
Rice had checked with MHR on the cost to insure the Old City Hall. The cost per year was $302.00.
Motion/Ladegaard/Paxton to drop the insurance on the Old City Hall.

Parks and Rec:
Petersen explained the grants the city has receive for planting trees. Petersen set the date for planting trees along Heritage Ave and Three Cross Road for April 25th at 8:00 am.

UNFINISHED BUSINESS:
Rice has received more calls against speed bumps and has document all calls received. Joseph Andres wanted go on record to the Council for the need of speed bumps around his neighborhood.

AJUOURNMENT:
Motion/Petersen/Paxton/ to adjourn at 8:45pm

CITY OF WEST OKOBOJI
REGULAR COUNCIL MEETING
CITY HALL
AGENDA
May 13, 2009 - 6:30 p.m.

1) Call to Order & Roll Call

2) The Pledge Allegiance to the Flag

3) Approve Agenda

4) Approve minutes of April 15, 2009

5) Treasurer’s Report

6) Claims for month

7) Committee Reports

a) Streets
b) Water
c) Sanitation
d) Parks & Rec
e) Finance - Banks
f) Website

Unfinished Business

a) Jones Beach request for improvements by mailboxes
b) Speed Bumps
c) 1St Street Improvements

9) NEW BUSINESS
a) Notice of Abate Nuisance- Property owned by Gale Andrews & Dave C. Siber
b) First reading of a Resolution for Water and Garbage Rates
c) Golf Cart Ordinance
d) Clerk School

Adjournment

“West Okoboji Workers” Fourth Year Planting Report
Spring 2009

The City of West Okoboji embarked on a Visioning Program with the Iowa Living Roadways Community Visioning program during the summer of 2006. This was also the 1st year of our participation with the Trees Forever Program.

Our Visioning program has thus far resulted in: Three City signs, development of the Alex Danbom Park, and initiation of the 1st leg of West Okoboji’s portion of the Dickinson Bike Trail. As an aside, we also identified areas that needed trees and plants to enhance the environment.

Our programs over the past three years have resulted in planting 147 trees and 648 plants. This year we will plant 50+ trees along the roadways near Heritage Landings and the 1st Lutheran Church. Planting date is April 25th at 8:00AM at Heritage Landings.

These grants have made our planting programs possible.

Alliant Energy $11,000

Black Hills Energy (Aquila) $6500.00

Iowa Living Roadways Trust/Steve Holland coordinator $3677.93

Iowa Living Roadways $1987.62 for native plants (Awaiting reimbursement of $4193.73 for trees along Highway 86/Ridgeview Estates)

Total contributions to date: $23,165.55 and many hours of labor from “WOW” and
City Staff, Ed Rice and Bob Johnson

Marcia Petersen
April 15, 2009

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
March 9, 2009

Presiding Larry Traughber
Council Present Sieh, Booth, Paxton, Petersen, Ladegaard

Other Present Russ Beckendorf

Motion/Petersen/Ladegaard/carried to approve the Agenda
Motion/Petersen/Booth/ carried to approve the February 9, 2009 Minutes
Motion/Paxton/Sieh/carried to approve the Treasurer Report
Motion/Paxton/Booth/carried to approve the Claims for the Month

Traughber requested we go right to New Business
NEW BUSINESS
Traughber open Public Hearing for the 2010 Budget at 6:30. Traughber asked for any verbal or written comments. Rice had received one phone call and no written comments. Rice had been questioned about the difference in the Public Safety Fund. The increase for the 2010 Budget had gone from $32428.00 in 2009 to $72500.00 in 2010. Rice explained the City’s portion of the Milford Fire station for the next 20 years will be around $30000.00 a year.
Motion/Ladegaard/Paxton/ to adopt RESOLUTION NO. 2009-2 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2010
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Traughber closed Public Hearing at 6:33 pm

Russ Beckendorf explained the Insurance Policy. The Council questioned whether or not the City should insure the Old City Hall. After further discussion the Council decided to insure the building but take the personal Property and the EDP Hardware insurance off. The Council directed Rice to remove any valuable items from the Old City Hall.
Motion/Petersen/Ladegarrd/carried to accept the insurance policy with the Personal Property and EDP Hardware removed from the Old City Hall.
Aye: Sieh, Booth, Paxton Petersen, Ladegaard
Nay: None

Rice explained to the Council the fire hydrant at John Maletta’s property was located in the center of the lot. The Contractor wants to move the fire hydrant to the east property line at the homeowner’s expense. Rice explained the fire hydrant is about 40 years old and this would be the time to replace it. The only cost to the City would be the fire hydrant and valve with no labor charge. The Council agreed to replace the fire hydrant at the City’s expense.

RESOLUTION 2009-3 FOR 4 NEW STREET LIGHTS.
This resolution is for 2 streetlights on the east side of Three Cross Road, 1 at the intersection of Three Cross Road and Heritage Ave and 1 north of the Taco House.
Motion/Booth/Petersen/carried to eadopt RESOLUTION 2009-3 FOR 4 NEW STREET LIGHTS.
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None

Due to conflicts the next 2 Months the Council Meetings will be move to the 2nd Wednesdays of the months (April and May).

COMMITTEE REPORTS:
Sanitation
Rice explained to the Council due to the rising cost of recycling charges which also includes yard waste, white goods, and brown goods, along with the Fuel/Environment charges that the Landfill charges, garbage rates must go up. The recommendation would be $10.00 a year. Rice explained that this would not cover the entire cost increase the City will incur from the above Companies. The Council will review next year again.
Water
Rice explained to the Council that Milford would be raising water rates by 3% for the next 3 years.
Rice was directed to have an ordinance ready for the next Council Meeting with the 3% water increase and $10.00 garbage rate increase.
Parks & Rec
Petersen would like to set a date for planting trees this spring. Petersen reported that Bev from Prairie Flowers would be planting the area south of City Hall, west of City Hall and a portion of the Old City Hall this spring. Rice has contacted some of the neighbors across from Howard Titterington Park about the playground. The neighbors are willing to donate $10,000.00. Rice explained the insurance courier would not allow us to install a lot of playground equipment in that small of area.
Finance
Traughber questioned what the rate is on the bonds for Milford Fire station. Rice was directed to check on rates.
Ladegaard would like the City to divide the $4000.00 budgeted for this year between Spirit Lake, Arnolds Park and Milford Libraries. By Chapter 256.69 our share to Dickinson County Libraries should be $4700.00 a year. Motion/Petersen/Ladegaard/carried to divided the $4000.00 currently budgeted for this year between the 3 Libraries
Unfinished Business
Rice reported he had met with Alliant Energy and downsized the project that the Council had looked at the month before. This would just be along Okoboji Blvd, with a secondary running up Larabee Street. After some discussion Rice was directed to have Alliant Energy come to the next Council Meeting and also have a cost to replace that portion of the water main.
ADJOURMENT
Motion/Paxton/Booth/carried to adjourn.