City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
July 8, 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Eric Anderson, Brian Schmidt, Vaughn DeLoss, Monty Schany

Motion/Petersen/Paxton/carried to approve the Agenda
Motion/Paxton/Petersen / carried to approve the June 14, 2010 Minutes
Motion/Paxton/Sieh/carried to approve the Treasurer’s Report
Motion/Petersen/Ladegaard/carried to approve the Claims for the Month plus a bill from Jacobson-Westergard for $5647.20.

NEW BUSINESS
Motion/Ladegaard/Petersen/ carried to open Public Hearing for the Given Street Project at 6:34p.m.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None
Brian Schmidt, the engineer for the City on this water project, explained the project consists of replacing 4-inch water main with an 8-inch water main with 2 new fire hydrants. The total footage for this project is about 837 feet. The City had received 5 bids on this project. Schmidt reported that Valley Contracting from Estherville came in with the low bid of $70278.00. Bids were as follows: Beck Excavating - $77,960.00, GM Contracting, Inc.- $94,213.95, Schany Construction, Inc-$94,418.50, Vaughn Deloss Construction - $78,370.00, Valley Contracting - $70,278.00. Schmidt recommendation to the Council would be to accept Valley Contracting bid at $70,278.00.
Motion/Sieh/Paxton/carried to accept Valley Contracting bid for $70,278.00.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None
Valley Contracting will start the Project as soon as the contract is signed by the City.
The Council authorized the Mayor to sign the contract with Valley Contracting.
Motion/Sieh/Petersen/carried to close the Public Hearing at 6:40p.m.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None
Motion/Petersen/Ladegaard/carried to Publish notice to appoint a Councilperson.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None
COMMITTEE REPORTS
Streets
Rice would like the Council to act on removal of two trees near Okoboji Blvd and Given Ave.
The Council would like quotes on removal of the trees.
Water
Rice reported that Tim McCabe at 1412 Maywood Ave had problems with not having any potable water inside his home. Early this year McCabe had a plumber try blowing air into the service line back to the water main. Still had no water. About 2 days later it began to work. Then in June, McCabe lost pressure again. At this time McCable had Wedeking Construction dig the curb stop up and check it. No water at this point. Wedeking then dug out to the water main and had no water at the water corp that connected to the water main. Rice end up using a tapping machine to run through the water corp before water would flow. Rice stated it’s the responsibility of the Homeowner to install and maintain the water service line from the main to the meter. Rice felt this was inside the water main. Rice stated in the 21 years he had been here, nothing like this had happened. The Council felt the main is the City’s responsibility.
Sanitation
Rice explained the problems with how the landfill is maintaining the road going into and out of the landfill. Rice is on the Landfill Commission and the committee will be discussing this problem.
Motion/Ladegaard/Paxton/carried to adjourn at 7:25.
.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
June 14th, 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Tom Flandrene, Jim Carpenter

Motion/Paxton/Petersen/carried to approve Agenda
Motion/Ladegaard/Sieh/carried to approve the May 10th, 2010 Minutes
Motion/Ladegaard/Petersen/carried to approve the Treasurer’s Report
Motion/Paxton/Petersen/carried to approve the Claims for the Month with addition of late Claims for $1415.00 to the Trails Board and $85.00 to the Dickinson County GIS.

COMMITTEE REPORTS
Streets
Seih reported the intake at Siefkins had been installed. Rice reported the concrete tile needs to be replaced from where it joins the existing plastic, with one more intake installed. The existing concrete tile running east is full of tree roots. Rice is waiting for a bid on the replacement of the concrete tile.
Rice reported he had met with Alliant and Mike Kidd about the cost to the homeowners to bury electricity to their homes. Rice had verbal agreements on the easements the City will need for burying main line electricity on private property.
PARKS & REC
Rice reported the Gazebo at Vern & Coila Park needs repaired. The consensus of the Council is to fix the Gazebo as the city staff has time.
FINANCE- BANKS
Ladegarrd asked Rice with the City Budget into the 11-month of the fiscal year, if the City Budget figures all were with in the Budget. Rice explained the only negative number would be under Parks. Rice explained with the donations for the playground coming in the fiscal year 2009 and the expense for the playground equipment coming in 2010 it threw that figure off. Besides that the rest of the Budget was on track according to Rice.
Resolution.
Discussion from the Council on Ben Umschied’s wages. Rice reported that Umschied is doing a good job for the City. After comments from the Council the recommendation was to increase his hour wage to $16.00 an hour effective July 1st.
Motion/Paxton/Petersen/carried to increase Umschied’s wage to $16.00 an hour effective July 1st.
Aye: Sieh, Paxton, Petersen, Ladegaard
Nay: None

NEW BUSINESS
Tom Flandrene was at the Council meeting just to see how the feral cat problem was progressing. Rice explained he had Ordinances from several different cities. Also a copy of the Ordinance that Wahpeton had just past. Rice had a complaint last week from a person in the City, the feral cats were using her garden as a kitty litter box. Rice explained that in some of the Ordinances the caretakers of the feral cats had installed sand boxes on their property for feral cats, to help eliminate this problem. Flandrene added his neighbor is feeding feral cats and is leaving food out which is attracting other animals including skunks. Paxton feels the Council needs to work towards an Ordinance.
Rice was instructed by the Council to invite the people that are feeding feral cat to the August 9th Council Meeting.
Jim Carpenter, the Chief of the Milford fire department, gave the Council an up date on the fire station. Carpenter presented a report on the fire and rescue activity. On this report West Okoboji had 9 fire calls, 21 medical calls and 1 accident call for last year. Carpenter added July 9th through the 11th the Milford fire department would have their Centennial. July 9th will be the open house and ribbon cutting for the fire station.
Motion/Paxton/Ladegaard/carried to have the Council Meeting on July 8th. Rice will be gone to Clerk’s school the week of the 13th.
Motion/Sieh/Paxton/carried for renewal of Cigarette Permit for Oh Shucks
Aye: Sieh, Paxton, Ladegaard
Nay: Petersen
Motion/Paxton/Sieh/carried for renewal of Off-Premise Beer License for Oh Shucks
Aye: Sieh, Petersen, Ladegaard, Paxton
Nay: None
Picture of West Okoboji – The consensus of the Council was not to purchase the picture of West Lake.
Motion/Petersen/Paxton/carried to accept Bob Booth’s resignation from the Council position. The Council will be making a decision on how they would be filling this position.
Aye: Sieh, Petersen, Paxton, Ladegaard
Nay: None
Motion/Paxton/Ladegarrd/carried to set July 8th at 6:30 pm for Public Hearing for the Given Ave Water Project.
Aye: Sieh, Paxton, Petersen, Paxton
Nay: None
Motion/Petersen/Paxton/carried to adjourn at 7:55 p.m.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
May 10, 2010 – 6:30 p.m.

Presiding Mayor Traughber
Council Present Booth, Ladegaard, Petersen, Paxton, Sieh
Manager-Clerk Rice

Others Present Tom Flandrene

Motion/Petersen/Paxton/carried to approve the Agenda
Motion/Ladegaard/Petersen / carried to approve the April 14, 2010 Minutes
Motion/Paxton/Booth/carried to approve the Treasurer’s Report
Motion/Booth/Petersen/carried to approve the Claims for the Month

NEW BUSINESS
Traughber requested to go right to New Business.
Tom Flandrene came to the Council Meeting to respond to the annual newsletter. Flandrene feels he is a responsible dog owner. Flandrene has a problem with the feral cats that are in his neighbor hood. John Lenz has been feeding feral cats. Flandrene stated that they have the run of the neighbor hood. Flandrene stated this is not the only place in town that this problem is going on. Flandrene stated Pam, a homeowner behind Boys Town has been feeding feral cats also. Flandrene felt there’s a bigger problem with feral cats than with dogs. Flandrene stated that Wahpeton was working on an ordinance regarding feeding feral cat and feels West Okoboji should be also because West Okoboji borders Wahpeton. Traughber explained that the calls he gets are about dogs making mess in citizen’s yards. Traughber stated this is the reason why the city has installed doggy stations at the City Parks. Traughber directed Rice to put the cat problem on the next City Council Meeting for further discussion. This has been recorded and on record at City Hall if you want more details on this discussion.
ORDINANCE NO 105 – AN ORDINANCE AMENDING THE CITY OF WEST OKOBOJI, IOWA REVISING SECTION 92.2 PROVIDING FOR WATER RATES.
Rice explained Milford water rates to the City are going up by 3%.
Motion/Sieh/Booth/carried to approve ORDINANCE NO 105.
AYE Sieh, Booth, Paxton, Petersen, Ladegaard
NAY None
STREET REPORT
Rice reported the spring street work is done except for a seal coating in two areas. Rice had his last FEMA Meeting for the December Storm and had applied for $10010.00 and the City should receive about $8900.00.
SANTATION
The Council feels that the City Employees should have holidays off. Rice explained that Labor Day and Memorial Day are the only problem this year because July 4th is on a Sunday. Rice will get the word out that garbage pickup will be Tuesday if Monday is a holiday.
PARKS & REC
Petersen is still trying to find a date to plant trees. Petersen has 10 other trees to find a place to plant on City right-of-away in addition to the trees that are going to be planted along Wheeler Blvd.
Mayor Traughber and the Council present Council Person Bob Booth with a plaque for his service to the City. Booth will be moving to Arizona. Bob Booth thanked the Council.
The Council is working on a replacement for Booth.
Motion/Sieh/Booth/carried to adjourn at 7:35 p.m.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
March 8, 2010 – 6:30 p.m.

Presiding Mayor Pro-Tem Paul Seih
Council Present Booth, Ladegaard, Petersen, Paxton
Absent Traughber

Others Present Deb Peterson, Craig Minor, Peggy Lueck, Jeff Lueck, Bob Shaw, Julie
Scheib, Ben Umscheid

Motion/Paxton/Petersen/carried to approve the Agenda
Motion/Paxton/Booth/carried to approve the February 8th minutes
Motion/Ladegaard/Petersen/carried to approve the Treasurer’s Report
Motion/Ladegaard/Paxton/carried to approve the Claims for the Month plus Ferguson’s bill for $3009.26

Mayor Pro-Tem Seih open the Public hearing for the FY 2010-2011 Budget at 6:30 p.m. Rice explained to the Council the General levy will stay at $2.00 a thousand and Ag land will be $1.99 a thousand. Sieh asked for any verbal or written comments. No verbal or written comments were received.
Motion/Ladegaard/Paxton to close the Public Hearing at 6:35p.m.
Motion/Paxton/Petersen/carried to accept RESOLUTION NO. 2010-3 adopting the proposed FY 2010-2011 budget.
Aye: Booth, Paxton, Petersen, Ladegaard
Nay: None
Representatives Bob Shaw and Julie Scheib of the Discovery Center were present to explain the 2010 Budget. Scheib thanked the Council for their support over the years. Shaw explained the revenue they have received from Cities, grants, and churches. Shaw explained that they had a porch party last year which helped educate the public on what the Discovery Center is and where money is going. According to Shaw it was a successful event.
Due to the Mayor having a conflict with the April 12th Council Meeting, he requested the meeting date be changed to April 14th at 6:30 p.m.
Motion/Petersen/Paxton/carried to change the Meeting date to April 14 at 6:30 p. m.
COMMITTEE REPORT
Street
Rice reported the street by the Vern and Coil’s Park sign had a large crack but believes it is a high pressure sewer line leaking.
Finance
Mayor Pro-tem Sieh introduced the new City employee, Ben Umscheid. Ladegaard stated the City had a lot of qualified applicants. Out of the applicant that were interviewed, the Personnel Committee felt Umscheid was best applicant for the job. Umscheid wages were set at $14.68 per hour.
Park & Rec
Marcia would like to set the April 30 for planting trees along Wheeler Blvd.
Motion/Ladegaard/Petersen/carried to hire Umscheid at a wage of $14.68 per hour.
Ayes: Paxton, Booth, Petersen Ladegaard
Nay: None
UNFINISHED BUSINESS
Dog Issue
Seih hopes that we can get this issue resolved. Peggy Lueck feels that they have this issue resolved between them and the Minor’s. Lueck’s Vet had told the Luecks they should check the City ordinances after the attack in December. That when it was reported to Rice. Rice explained to the Luecks that he would have to report this incident to the Council. Lueck’s felt this is something they could of resolved without coming in front of the Council. The Minors had been at last months Council Meeting. Ladegaard felt that the Luecks should have an opportunity to come to the Council and tell their side of the story but didn’t have to if they didn’t want to. The Minors and Luecks feel as neighbors they have resolved this problem. Also it was brought up about other dogs running at large.
More detail are available on tape at City Hall
Motion/Ladegaard/Petersen/carried to adjourn at 8:15.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
February 8, 2010 – 6:30 p.m.

Presiding Larry Traughber
Council Present Booth, Sieh, Ladegaard, Petersen, Paxton

Motion/Paxton/Petersen/carried to approve the Agenda
Motion/Booth/Ladegaard/carried to approve the January 11th and 13th ,2010 minutes
Motion/Ladegaard/Booth/carried to approve the Treasurer’s Report
Motion/Petersen/Paxton/carried to approve the Claims for the Month

Traughber requested to go to New Business.
NEW BUSINESS
DOG ISSUE
Traughber asked Minor to give his side of the dog issue. Minor asked Traughber what the complaint was. Traughber stated that the Lueck’s, that own White Oaks Campground, stated that in the fall of 2008 Minor’s dog had attacked their dog. Lueck’s stated that their dogs were not on leashes but the Minor’s dogs were on leashes. Luesk’s stated that the Minors could not control their dogs. Luesk at that time incurred a $300.00 vet bill. Then again on December 26th 2009 Minor’s dogs attacked their other dog. Luesk’s didn’t have their dogs on a leash but the Minor’s had their’s on a leash. Lueck’s incurred a $200.00 vet bill at that time. Traughber also stated in the fall of 2006, Tom Johnson’s dog was attacked by Minor’s dogs. Minor stated after that happen they had turned up the intensity of the collars and installed a fence. Deb Peterson stated that it was Minor’s mother’s dog that had crossed the electric fence and the other dogs followed. Deb Peterson stated that when she spoke to Johnson, it was the black dog, not Minor’s 2 blond dogs. Minor again stated that since they installed the fence and turned up the intensity on the collars, they have had no problems. Traughber stated that if Luesk’s would have had their dogs on a leash, this might not have happened. Traughber stated that the Luesk’s had said that the Minor’s could not control their dogs even though they were on leashes. Minor stated he is 260-pound man and the dogs weigh 45 or 50 pounds. Minor stated he could control the dogs. Minor stated he was walking his dogs down the road when the Luesk dog came barking and running towards him. At that time,Luesk’s son came running yelling for the dog. By this time Jeff Luesk had come out and asked Minor how his dogs were. Minor stated his dog was bleeding. Minor asked Luesk how his dog was. Luesk replied by saying he though it was ok. Minor at that time told Luesk he should keep his dogs on leashes. Liz Fovlks stated that she had been walking the Minor dogs when the Luesk’s dogs came running and barking at her. Fovlks stated that the Luesk’s dogs were following them down the road. At that time, the Luesk’s came and got their dogs. In 2009 Deb Peterson was walking their dogs when Luesk’s dogs came running out. At this time, one of the Luesk’s dogs were injured again. Deb Peterson stated that the Luesk’s did not have their dogs tethered. Paula Zenor told the Council how her cat plays with Deb Peterson and Craig Minor’s dogs. Zenor is the first house to the south of Minor’s and stated that they keep their dogs contained to their yard. Minor presented 5 letters from the neighbors describing how their dogs play with Peterson and Minor’s dogs. Traughber wanted the copies of the letters on file with the clerk. Minor stated that the problem is with the Luesk’s dogs. The Luesk’s dogs are the one that charged Minor’s dogs. Minor stated that within a 1 year period Lueck’s dogs have attacked 3 times. Minor referred to the City code, which states 2 attacks within a 1-year period, deems an animal, a vicious animal. Minor stated the Luecks need to put in fences. Minor stated he had already asked the Luecks to put their dogs on leases and that did not happen. Minor stated that the Lueck’s dogs attacked Minor’s dogs. Luesk’s dogs were not on leashes and Minor’s dogs were. Minor would like to see Luesk’s dogs contained. The Council will hear Luesk’s side of the dog issue at the March Council Meeting. This tape is on file with City Clerk for more commits from the Council.
Motion/Ladegaard/Sieh/carried to set the time and date for the public hearing for the Budget end June 30 2011 for March 8, 2009 at 6:30 p.m. at the West Okoboji City Hall.
Aye: Sieh, Booth, Paxton, Petersen, Ladegaard
Nay: None
Motion/Ladegaard/Paxton/carred to Adjourn at 8:30p.m.

City of West Okoboji
Special Council Meeting
501 Terrace Park Blvd
January 13, 2009 – 4:00 p.m.

Presiding Larry Traughber
Council Present Booth, Sieh, Ladegaard,
Council Absent Petersen, Paxton

Motion/Ladegaard/Sieh/carried to approve Agenda
NEW BUSINESS
A Management Agreement between the Iowa Department of Natural Resources and the City of West Okoboji. This Agreement is for the Garlock Slough Trail. Rice explained that the City has an Agreement for maintenance with the Dickinson County Trails. This Agreement is for grant purposes.
Motion/Ladegaard/Booth/carried to approve the Management Agreement.
Aye Sieh,Booth,Ladegaard
Nay None

Motion/Booth/Sieh/carried to adjourn at 4:15p.m.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
January 11 2010 – 6:30 p.m.

Presiding Larry Traughber
Council Present Booth, Sieh, Ladegaard, Petersen, Paxton

Motion/Petersen/Booth/carried to approve the Agenda
Motion/Ladegaard/Petersen/carried to approve the December14, 2009 minutes
Motion/Petersen/Ladegaard/carried to approve the Treasurer’s Report
Motion/Paxton/Petersen/carried to approve the Claims for the Month

COMMITTEE REPORTS
WATER
Rice reminder the Council that Milford will be increasing water rates by 3% this year.
The City’s water main map had not been updated for years. Insurance Services Office needs this map for the fire rating. Rice talked with Brian Schmidt from Kruse, Cate and Nelson about the cost of the update. The cost would be around $1500.00. The Council directed Rice to go ahead with the update of the map.
NEW BUSINESS
Rice reported the Discovery House Representatives would not be able to meet with the Council till the March 8th Meeting
Rice met with Alliant Representatives about the 2010 water and electric project. Rice explained the easements the City will need before going on with the Project. Rice was directed to contact Kruse, Cate and Nelsen about replacing the water main in this area. The City will up grade the water main to an 8” from a 4” in this area with new fire hyd.
RESOLUTION NO. 2010 – This resolution appoints Maahs and Owens Firm at a rate of $150.00 an hour for legal service.
Motion/Booth/Paxton/carried to adopted RESOLUTION NO. 2010.
Aye Sieh, Booth, Paxton, Petersen
Nay None
Abstain Ladegaard
Employee wages (Dec Storm)
Traughber felt that the Rice and Johnson had worked on Christmas Eve and Christmas Day and the City should compensate for their time.
Motion/Petersen/Booth/carried to pay Rice $700.00 and Johnson $400.00.
RESOLUTION NO. 2010-2 – Employee wage.
A RESOLUTION SETTING SALARIES FOR EMPLOYEES OF THE CITY FOR THE YEAR 2010
Be it Resolved the City Council of the City of West Okoboji, Iowa:
Section 1: The following persons and positions named shall be paid the salaries or wages indicated and the clerk is authorized to issue warrants/checks, less legally required or authorized deductions from the amounts set out below, on 15th and last day of the month, and such contributions to I.P.E.R.S. and Social Security or other purpose as required by law or authorization of the Council, all to review by Council.

Position Name Annual $ Basic

Hours

City Manager –including: Edward Rice $61215.12 Salaried
(city clerk)
(zoning administrator)
(water superintendent)
(treasurer)
(street superintendent)

Section 2. The City Clerk is hereby directed to publish this resolution.
Passed and approved 11 day of _____January__, 2010.

______________________________
Larry Traughber, Mayor

ATTESTS:

_______________________
Edward Rice, City Manager-Clerk
Motion/Ladegaard/Booth/carried to adopt RESOUTION NO. 2010-2 – Employee Wage
Aye Sieh, Booth, Paxton, Petersen, Ladegaard
Nay None

Motion/Sieh/Petersen/carried to Adjourn at 7:15 p.m.

City of West Okoboji
Regular Council Meeting
501 Terrace Park Blvd
December 14, 2009 – 6:30 p.m.

Presiding Larry Traughber
Council Present Booth, Sieh, Ladegaard, Petersen, Paxton

Other Present Steve Litts

Motion/Petersen/Paxton/carried to approve the Agenda
Motion/Paxton/Ladegaard/carried to approve the November 9, 2009 minutes
Motion/Petersen/Sieh/carried to approve the Treasurer’s Report
Motion/Paxton/Booth/carried to approve the Claims for the Month

NEW BUSINESS
Rice had received a letter from the Corps of Engineering on December 14th, concerning the wetlands that the Garlock Slough Trail Project will impact.
Steve Litts was present to explain the trails annual report. Litts will be in contact with the Engineer on the project to see how this will affect the progress of the trail and will then report back to the Council. Litts added the Trails Association received grant money to resurface the Spine Trail. Litts stated that the Lutheran Church received a grant to add a bench and shelter at the intersection of Three Cross Road and Heritage Blvd.
Motion/Petersen/Booth/carried to adopt Resolution 2009-8, a Resolution adopting the Hazard Mitigation Plan.
Aye Sieh, Booth, Paxton, Petersen, Ladegaard
Nay None
Motion /Petersen/Sieh/carried to adopt Resolution 2009-9, a Resolution for Street Lights along Okoboji Blvd.
Aye Sieh, Booth, Paxton, Petersen, Ladegaard
Nay None
Motion/Ladegaard/Paxton/carred to adopt Resolution 2009-10, a Resolution for certifying TIF Projects
Aye Sieh, Booth, Paxton, Petersen, Ladegaard
Nay None
Oath of Office was administered to Mayor Larry Traughber, Council Person Paul Sieh and Council Person Mike Paxton.
COMMITTEE REPORTS
Traughber reported that the Finance Committee had met and recommended that Rice receive a 5% wage increase.
Motion/Booth/Ladegaard/carried to increase Rice’s salary by 5%.
Aye Sieh, Booth, Paxton, Petersen, Ladegaard
Nay None
UNFINISHED BUSINESS
Rice had checked with the Fire Chief Chris Yungbluth, from Arnolds Park, about how EMSA funds the Milford fire department. Yungbluth stated that recertification for CPR is a service that they provide to Fire, EMS and Police agencies. EMSA also writes grants for education and equipment. Ladegaard would like a copy of their annual budget.
Steve Avery representing Stacy Olson, sent a letter requesting the Council reconsider selling a small triangular piece of the Public Access in front of the Olson home. The Council agreed that the City was not interested in selling any of the Public Access at the end of Jeppesen Road.

Motion/Ladegaard/Petersen/carried to adjourn.